Job Application - Girl Scouts Of NYPENN Pathways Inc

Job Posting OPEN

Accountant II

We are seeking a full-time Accountant to support the Council by processing all accounts payable transactions, vendor records maintenance, and asset tracking and management. This position will also provide HR administrative support and seasonal employee onboarding assistance.

Essential Duties and Responsibilities:

·       Review and process all payment requisitions received for accuracy and completeness, including but not limited to proper account coding, approval(s), and adherence to Council policies.

·     Review and process all mileage and expense reimbursement requests in accordance with Council policies; provide staff training on related systems.

·      Compile and analyze financial information to prepare necessary journal entries and attach proper documentation for review.

·        Review and reconcile general ledger accounts to ensure complete, and accurate reporting for month-end financial statement files.

·         Prepare and make deposits of cash and checks received by the Council.

·         Review and resolve accounting discrepancies.

·     Provide good customer service by respectfully coaching and explaining Council and Department  policies and systems to staff and vendors.

·   Maintain the Council’s retained records, ensuring each is appropriately labeled and cataloged. Arrange for destruction periodically based on Council retention policies.

·     Maintain and coordinate the implementation of accounting and accounting control procedures in collaboration with the Director of Finance.

·         Assist with audit requests by providing requested documentation in a timely manner.

·         Assist in maintaining schedules for asset maintenance, facilities contracts, and asset listings.

·     Develop and maintain catalog of all Council assets, both capital and noncapital, including but not limited to general condition, maintenance schedule, location, staff check in/out, etc.

·     Initiate payment requests with supporting documentation for approval for Finance, Property and Human Resource departments, ensuring accurate coding toward applicable department budget.

·        Assist the Human Resources department with administrative tasks and seasonal staff onboarding.

·        Attend other meetings with staff, volunteers, etc. as needed.

·  Work interdepartmentally with a diverse group of people by establishing positive working relationships to ensure Council goals are met.

·      Work with cross-functional team to determine or develop innovative strategies to ensure the effective delivery of customer service to members.

·    Maintain current knowledge of Council programs to support designated finance processes and to ensure consistent messaging.

·        Other related duties as requested.

Minimum Qualification Standards:

·         Associate’s degree preferred or 5 years of relevant experience.

·   Knowledge of finance, accounting, budgeting, and cost control principles including Generally Accepted Accounting Principles.

·        Working knowledge of Microsoft computer software required.

·      Must hold membership in the Girl Scout organization and subscribe to the tenets of the Girl Scout Promise and Law.

·       Occasional travel may be required. Must have ability to work a flexible schedule, including

       occasional evenings and weekends.

·      Must have access to reliable personal transportation to travel within the Council area, have a valid driver’s license, and proof of insurance.


Knowledge, Skills, and Abilities: 

·   Knowledge of financial and accounting software applications. Knowledge of federal and state financial regulations.

·    Ability to employ strict discretion in sensitive situations and employ maturity and sensitivity to confidential information.

·         Professional manner and appearance.

·     Able to work with minimal direction and supervision, with ability to organize time and duties,   follow through with assignments and meet deadlines.

·         Ability to coordinate numerous ongoing activities.

·       Flexibility in work assignments and interest in assuming new responsibilities in an evolving work s  situation are essential.

·     Good verbal and written communication skills to establish clear expectations in an evolving, fast-paced environment.

·   Ability to view the Council as a whole vs. individualized regions or federations so to ensure consistent opportunities and messaging.

·        Working knowledge of Microsoft computer software required.

·   Comfort with uncertainty and ambiguity while being proactive in anticipating and preempting problems.

·         Represent the Council to both internal and external audiences as needed.

·      Must hold membership in the Girl Scout organization and subscribe to the tenets of the Girl Scout Promise and Law.


Equipment, Machines and Software Used:

·    This position requires the regular use of a computer, printer, copier, network, cell phone, fax, telephone, adding machine, voice mail, email, and various web-based communication systems.

·    Computer Software: Microsoft Word, Outlook, Excel, and PowerPoint, Salesforce, Vendor-specific software, bulk email software, inventory and retail software.


Physical and Mental Requirements:

·        Ability to sit, stand, walk, talk, hear, use hands to finger, grasp, handle or feel, push, pull, reach, climb, balance, stoop, crouch, bend, or kneel, drive, and perform repetitive motions of the hands and/or wrists.

·         Close mental and visual attention required to perform work dealing primarily with preparing and analyzing data and figures, using a computer terminal, and reading.

Physical Exertion:

·         Exerts up to 25 pounds of force occasionally, and/or a negligible amount of force constantly to lift, carry, push, pull, or otherwise move objects. 


Environmental Conditions:

·         Average 5% daytime travel to meetings, cultivation opportunities, and activities.

·         Evening and weekend work conditions occur periodically throughout the year.

·      There is no substantial exposure to adverse environmental conditions with the exception of weather related travel conditions.



·     All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

·       This job description in no way states or implies that these are the only duties to be performed by the employee(s) occupying this position.  Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. 

·      The company reserves the right to add to or revise an employee's job duties at any time at its sole discretion.

·       This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.