Job Posting CLOSED
Accountant II
We are seeking a full-time Accountant to support the Council
by processing all accounts payable transactions, vendor records maintenance,
and asset tracking and management. This position will also provide HR administrative support and seasonal employee onboarding assistance.
Essential Duties and
Responsibilities:
· Review and process all payment requisitions
received for accuracy and completeness, including but not limited to proper account
coding, approval(s), and adherence to Council policies.
· Review and process all mileage and expense
reimbursement requests in accordance with Council policies; provide staff
training on related systems.
· Compile and analyze financial information to
prepare necessary journal entries and attach proper documentation for review.
· Review and reconcile general ledger accounts to
ensure complete, and accurate reporting for month-end financial statement
files.
·
Prepare and make deposits of cash and checks
received by the Council.
·
Review and resolve accounting discrepancies.
· Provide good customer service by respectfully
coaching and explaining Council and Department policies and systems to staff
and vendors.
· Maintain the Council’s retained records, ensuring
each is appropriately labeled and cataloged. Arrange for destruction
periodically based on Council retention policies.
· Maintain and coordinate the implementation of
accounting and accounting control procedures in collaboration with the Director
of Finance.
·
Assist with audit requests by providing requested documentation
in a timely manner.
·
Assist in maintaining schedules for asset maintenance,
facilities contracts, and asset listings.
· Develop and maintain catalog of all Council assets,
both capital and noncapital, including but not limited to general condition,
maintenance schedule, location, staff check in/out, etc.
· Initiate payment requests with supporting
documentation for approval for Finance, Property and Human Resource
departments, ensuring accurate coding toward applicable department budget.
· Assist the Human Resources department with
administrative tasks and seasonal staff onboarding.
· Attend other meetings with staff, volunteers, etc. as
needed.
· Work interdepartmentally with a diverse group of
people by establishing positive working relationships to ensure Council goals
are met.
· Work with cross-functional team to determine or develop
innovative strategies to ensure the effective delivery of customer service to
members.
· Maintain current knowledge of Council programs to support
designated finance processes and to ensure consistent messaging.
· Other related duties as requested.
Minimum Qualification Standards:
·
Associate’s degree preferred or 5 years of relevant
experience.
· Knowledge of finance, accounting, budgeting, and
cost control principles including Generally Accepted Accounting Principles.
· Working knowledge of Microsoft computer software
required.
· Must hold membership in the Girl Scout organization
and subscribe to the tenets of the Girl Scout Promise and Law.
· Occasional travel may be required. Must have
ability to work a flexible schedule, including
occasional evenings and
weekends.
· Must have access to reliable personal
transportation to travel within the Council area, have a valid driver’s license,
and proof of insurance.
Knowledge, Skills, and Abilities:
· Knowledge of
financial and accounting software applications. Knowledge of federal and state
financial regulations.
· Ability to employ
strict discretion in sensitive situations and employ maturity and sensitivity
to confidential information.
·
Professional manner
and appearance.
· Able to work with
minimal direction and supervision, with ability to organize time and duties, follow through with assignments and meet deadlines.
·
Ability to coordinate
numerous ongoing activities.
· Flexibility in work
assignments and interest in assuming new responsibilities in an evolving work
s situation are essential.
· Good verbal and written
communication skills to establish clear expectations in an evolving, fast-paced
environment.
· Ability to view the Council
as a whole vs. individualized regions or federations so to ensure consistent
opportunities and messaging.
· Working knowledge of
Microsoft computer software required.
· Comfort with
uncertainty and ambiguity while being proactive in anticipating and preempting
problems.
·
Represent the Council
to both internal and external audiences as needed.
· Must hold membership
in the Girl Scout organization and subscribe to the tenets of the Girl Scout
Promise and Law.
Equipment, Machines and
Software Used:
· This position
requires the regular use of a computer, printer, copier, network, cell phone,
fax, telephone, adding machine, voice mail, email, and various web-based
communication systems.
· Computer Software: Microsoft
Word, Outlook, Excel, and PowerPoint, Salesforce, Vendor-specific software,
bulk email software, inventory and retail software.
Physical and Mental Requirements:
· Ability
to sit, stand, walk, talk, hear, use hands to finger, grasp, handle or feel,
push, pull, reach, climb, balance, stoop, crouch, bend, or kneel, drive, and
perform repetitive motions of the hands and/or wrists.
·
Close mental and visual
attention required to perform work dealing primarily with preparing and
analyzing data and figures, using a computer terminal, and reading.
Physical Exertion:
·
Exerts up to 25 pounds of force
occasionally, and/or a negligible amount of force constantly to lift, carry,
push, pull, or otherwise move objects.
Environmental Conditions:
·
Average 5% daytime travel to
meetings, cultivation opportunities, and activities.
·
Evening and weekend work
conditions occur periodically throughout the year.
· There is no substantial
exposure to adverse environmental conditions with the exception of weather
related travel conditions.
Disclaimer:
· All requirements are subject to possible
modification to reasonably accommodate individuals with disabilities.
· This job description in no way states or implies
that these are the only duties to be performed by the employee(s) occupying
this position. Employees will be required
to follow any other job-related instructions and to perform any other
job-related duties requested by their supervisor.
· The company reserves the right to add to or revise
an employee's job duties at any time at its sole discretion.
· This document does not create an employment
contract, implied or otherwise, other than an “at will” employment
relationship.