Job Application - Catholic Charities Of Chemung Schuyler

Job Posting OPEN

Admissions Specialist

We are Hiring!


Catholic Charities of Chemung/Schuyler is growing and seeking an Admissions Specialist to join our Team.


Catholic Charities’ mission is to support all people in need and advocate for social justice and human dignity in partnership with the Diocese of Rochester and the greater community. We envision a just and compassionate community rooted in love and the dignity of all people. Our objectives are to address the needs of the community’s most vulnerable people and to challenge conditions causing poverty and despair.


If you're looking for an opportunity to express and explore your passion for helping others, then join a team that truly makes a difference DAILY, in people's lives. We are looking for empathetic, thoughtful candidates who have enthusiasm for helping people. We have supportive leadership who invest in our people and provide opportunities for employees to thrive, grow and learn.


Don't miss out on being a part of something special!


Primary Functions:

Under the supervision of the Senior Residential Supervisor, the Admissions Specialist is dedicated to offering Catholic Charities residential housing recipients the resources and support needed to rebuild their lives and become self-sufficient members of the community. The Admissions Specialist plays a critical role in our mission by working with individuals and families to help them obtain and retain residential housing. The Admissions Specialist also works closely with case managers in providing comprehensive care and support to the individuals they serve in common. The Admissions Specialist especially contribute their knowledge of public and private housing resources in the community, as well as a working knowledge of housing discrimination laws, landlord and tenant responsibilities and housing rights. The Admissions Specialist will review, screen, and maintain complete resident records on all residential

housing referrals and ensure program criteria and eligibility are met and all supporting documentation is present. The Admissions Specialist will assist with identifying and securing residential housing units as well as complete Agency admissions and data entry in agency software systems (e.g, AWARDS and Child & Adult Integrated Reporting System (CAIRS). The Admissions Specialist will be responsible for preparing reports of activities as requested, monitoring operating practices/procedures, and recommending changes to promote efficiency.


Specific Duties:

·         Conducts housing-related screening, client intake and assessments to assess the need for services/supports.

·         and to ensure that all documentation is complete.

·         Ensures that all program criteria and eligibility are met in accordance with established.

·         regulations/guidelines/procedures.

·         Assesses, advocates, and provides links to community-based services to individuals.

·         Processes Catholic Charities residential housing admissions in accordance with established procedures.

·         Developing relationships with area landlords to facilitate recipient placement.

·         Assist recipients with the housing search process, including (as needed) helping recipients identify suitable.

·         housing options, accompanying recipients to view units, advocating for recipients with landlords, and

·         assisting recipients with paperwork.

·         Completes the initial Housing Quality Inspection packet (HQI) for all program recipients prior to

·         admission.

·         Coordinates all move-in dates with the Associate Director or assigned supervisor and assists the

·         maintenance department with the delivery and set-up of necessary furniture, housing supplies and window

·         treatments, etc. Assists with the purchase of furniture/housing supplies as needed.

·         Represents Catholic Charities at agency and community-based meetings as required/requested.

·         Attends Catholic Charities staff meetings and staff development/trainings.

·         Maintains compliance with federal, state, local and Catholic Charities policies.

·         Prepares reports in accordance with established procedures.

·         Other duties as assigned.


·         Possess excellent verbal and written communication skills.

·         Ability to multi-task and prioritize duties.

·         Willingness to foster agency, department and program wide cooperation and teamwork through use of positive/constructive communication techniques.

·         Ability to maintain absolute confidentiality regarding all records reviewed including consumer records, employee records and billing records.

·         Proficiency and experience with PC’s and Microsoft applications.

·         Ability to analyze and interpret data and to handle problem resolution.

·         Possession of a valid NYS Driver’s license and a driver's record considered acceptable by agency and insurance carrier.

·         Continuous use of a reliable, registered, and insured vehicle.

·         Demonstrate commitment to Agency Mission Statement.

·         Working knowledge of community resources and funding systems external to the agency.

·         Background checks may be required per program regulations.

·         Compliance: Adheres to all applicable federal and state laws and regulations including, but not limited to, those governing confidentiality, privacy, program, billing, and documentation standards. All duties must be performed in accordance with CCDR’s corporate compliance and ethics program.

Ability to meet the following physical requirements with or without reasonable accommodation:

·         Use hands to manipulate, handle, feel, and control items or equipment, including motor vehicles.

·         Stand, sit, walk, bend, stoop, kneel, and reach.

·         Climb up or down stairs.

·         Able to reach above or below shoulders.

·         Occasionally lift or move objects weighing up to 10 lbs.

·         Sitting at a desk or in a vehicle for long periods of time to perform certain job functions.

·         Be able to read, write and interpret written documents.

Position Title:  Admissions Specialist

Salary: $21.50-23.00/hour depending on education and experience.

Schedule: Full-time

We offer a comprehensive benefits package (see below) to our full-time workforce members who work 30 or more hours per week.

Who are we looking for?

·         Someone who is passionate about making a positive impact in the community.

·         Someone who values partnership and works well both individually and as a part of a team.

·         Someone who is empathetic, ethical, and goal orientated.

·         Someone who is a great communicator and has exemplary attention to detail.


·         Bachelor’s degree in human services field.

·         Minimum of two years’ experience working in the field with diverse and special needs populations.

·         A combination of education and experience may be substituted at the discretion of the Executive Director.


What you will get:


We offer a comprehensive benefits package (see below) to our full-time workforce members who work 30 or more hours per week.

·         Salary: $23.25-24.25/hour depending on education and experience.

·         On Call, M-F

·         Paid Time Off: Accrue up to 10 days in the first year, 15 days after 1st Anniversary.

·         Holidays: 12 paid holidays

·         NY State Paid Sick Leave

·         Agency Sick Leave

·         Medical Insurance

·         Dental Insurance

·         Vision Insurance

·         Group and Term Life Insurance

·         Short-Term Disability

·         Long-Term Disability

·         Supplemental Insurances

o   Hospital

o   Accident

o   Auto

o   Pet

o   Specified Disease

·         Flexible Spending Account

·         Legal Plan

·         Identity Plan

·         Employee Assistance Program

·         403b Retirement Plan, with agency contribution for those that qualify (subject to agency performance)

·         My Better Benefits – provides discounts and savings on thousands of products and services.

Our hiring process and timeline:

·         Applications will be reviewed regularly until the position is filled.

·         Phone screenings will be conducted with qualified candidates.

·         In-person one-hour interviews will be conducted with candidates who advance after the phone screening

·         In-person interviews are typically with 2-4 Interviewers

Selected candidate(s) to start ASAP.

***Catholic Charities is committed to leveraging the talent of a diverse workforce to create great opportunities for our agencies and our people. EOE/AA Disability/Vet