Job Application - Cortland County Community Action Program

Job Posting CLOSED

WIC Director - April 2024

Position: WIC Director
Program: WIC

Location: Cortland & Chenango County

*Cortland County home clinic (3-4 days per week), Chenango County minimum 1 day a week in Norwich, NY

Reports to: Executive Director
Status: Full-time, Exempt, for minimally 37.5 hours per week with benefits
Starting Salary Range: $66,300 - $70,200 annually


Position Function: Responsible for the administration, supervision, coordination, and execution of activities in the following areas: budget and reporting, nutrition and health education, voucher distribution, recruitment and certification of participants and program activities for the Cortland & Chenango County WIC clinics by performing the following duties personally or through subordinates.


Qualifications and Requirements: Bachelor's degree (B. A.) from four-year College or university in health-related field with at least 12 credit hours of Nutrition; plus four to five years related experience and/or training; or equivalent combination of education and experience.


Essential Duties and Responsibilities include the following. Other duties may be assigned.

·         Overall planning, organizing, and identifying of resources to sustain, enhance and/or develop programs to fulfill the needs of the population we serve, including funding options.


·         Supervision of the provision of WIC services in accordance with NYS WIC Program policy to program participants based on the Department of Health assigned case load target per contract reimbursement requirements.


·         Ensure compliance with all requirements prescribed by WIC Regulations, NYS WIC requirements, policies and procedures as described in the manual, WICSIS communiqué manage the WIC Budget, spending at least 16.67% of their expenditures on allowable nutrition education activities and 1. 4% on breastfeeding promotion and support activities for each fiscal year.


·         Meet all WIC Program staff training and competency requirements and document training attendance. Ensure that WIC staff attends mandatory NYWIC and WIC policy training conducted by NYSDOH or the WIC Training Center and distribute training information to other agency staff who did not attend.


·         Support certified Lactation Counselor (CLC) and International Breastfeeding Certified Counselor (IBCLC) credentials among breastfeeding staff.


·         Provide means for regular communications to staff of revisions of WIC policies, updates and procedures.


·         Submit complete, accurate, and timely reports to NYS Department of Health and CAPCO administration as required.


·         Conduct quality assurance reviews as required on all WIC staff and maintain documentation on file at the local agency. Ensure resolution of problems identified through the Quality Assurance process. Establish and implement internal controls, including various inventory procedures in accordance with program requirements.


·         Conduct annual participation survey and other surveys as directed by the WIC Program.


·         Review and respond to standard WIC reports as required by WIC policies and procedures. Use caseload and certification reports in accordance with the operations calendar, as program management and quality assurance tools.


·         Coordinate compliance with the National Voter Registration Act (NVRA) record retention and recording requirements.


·         Complete Local Agency Compliance and Self-Assessment in compliance with WIC Program policies and procedures.


·         Respond to Management Evaluation findings with corrective action plans being submitted to the regional offices within the specified timeframe. Promptly implement corrective action plans for any deficiencies identified.


·         Maintain the following: WIC Program Manual which is accessible to all WIC staff, an approved Local Agency Compliance and Self-Assessment Plan, a staff training log, a local agency WIC policies and procedures manual, a complaint long, and WIC local agency memos. 


·         Develop and implement an outreach and retention methodology to achieve the assigned caseload target. Manage the caseload to ensure that the highest risk participants are given priority. In the event that participation exceeds program resources, maintain a “waiting list” as directed by the state.


·         Submit a budget proposal within timeframes and in the format required by the Department of Health. Work with the fiscal office to provide timely expenditure reports as required. Submit any request for changes in the agency WIC Budget, with a full justification, in the format and within the timeframes required by the Department of Health, and the CAPCO Board of Directors.


·         Establish and maintain current inventory of all WIC equipment, and submit update inventory to state annually.


·         Handle participate complaints in accordance with WIC requirements. Advise participants of their rights to a fair hearing and follow proper fair hearing procedures.


·         Coordinate implementation and monitoring of Farmers’ Market Nutrition Program.


·         Maintain ongoing communication and cooperation with the vendor management agencies responsible for the enrollment, training and monitoring of vendors.


·         Designate a local agency Coordinators in accordance with program requirements.


·         Coordinate the implementation of statewide initiatives, i.e. FIT, WIC, Eat Well/Play Hard, etc. 



Supervisory Responsibilities: Directly supervises 5 employees and indirectly 2-5 Enhanced Peer Counselors in the WIC Department. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring credentialed staff, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems as required by Federal regulations and State guidelines.


Certificates, Licenses, Registrations: NYS Driver's License


Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


While performing the duties of this job, the employee is frequently required to walk; sit and talk or hear. The employee is occasionally required to stand; use hands to finger, handle, or feel; reach with hands and arms; climb or balance and taste or smell. The employee must frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds.  Specific vision abilities required by this job include close vision and color vision. Must be able to travel to various locations as programs require.


Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


The noise level in the work environment is usually moderate.


Application Deadline: Interested candidates should apply no later than Friday, April 12, 2024.


The above statements are intended to describe the general nature and level of work performed by the person in this position. The statements are not to be construed as an exhaustive list of all duties that may be performed in this position.


CAPCO is an Equal Opportunity Employer and we do not discriminate against employees or applicants for employment on any legally recognized basis including, but not limited to: veteran status, uniform service member status, race, color, religion, sex, sexual orientation, age, and physical or mental disability. CAPCO will make reasonable accommodations for qualified candidates in adherence of the Americans with Disabilities Act and New York Human Rights Act.