Job Application - Cortland County Community Action Program

Job Posting CLOSED

Account Clerk II

Position: Account Clerk II

Program: Energy Services

Reports to: Energy Services Director

Status: Full-time, Non-Exempt, for 37.5 hours per week with benefits


Job Function: Responsible for office clerical assistance and support for the effective operation of the office as it relates to client services and office correspondence, record keeping, inventory and fiscal documentation.


Essential Duties and Responsibilities include the following. Other duties may be assigned.


  • Process all purchase orders from creating to closing one out for the program: write PO, check pricing against statewide bid, call vendor on pricing discounts and place order. Log invoices submitted and reconcile against vendor statement monthly. Submit invoices and required documentation to Fiscal Department. Ensures all spreadsheets and tracking is updated.

  • Compiles numbers for Building work Summary form in preparation for certification and post purchase orders to fiscal materials list. Verifies & balances to the HCR database.


  • Maintains inventory charts and develops new charts for special projects.


  • Maintains inventory of all materials in QuickBooks and reconciles monthly, letting management know of discrepancies to be resolved.


  • Scheduling of all audits and new jobs to start with clients.  Any issues are immediately passed to management for follow-up and resolution.


  • Responsible for billing of services performed for the HEAP, EmPower NY, and Energy Savers programs with the help of the Director.


  • Provides clerical support to department (filing, copying, faxing, and scanning) as necessary.  Provide direction for the overall department in the absence of the Director.  


ยท         Attends training and professional development courses when required.


Education and/or Experience                                                   

Associate's degree (A. A.) or equivalent from two-year college or technical school; plus one year related experience and/or training; or equivalent combination of education and experience.


Certificates, Licenses, Registrations

Acceptable and valid NYS Driver License


Physical Demands & Work Environment: While performing the duties of this Job, the employee is regularly required to sit. The employee is frequently required to use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision.


The noise level in the work environment is usually moderate.


Application Deadline: Interested candidates should apply no later than Friday, July 30, 2021 using the application link or forward a resume and letter of interest via email to or at the CAPCO Main Office, 32 N. Main St., Cortland, NY  13045.


CAPCO is an Equal Opportunity Employer and we do not discriminate against employees or applicants for employment on any legally recognized basis including, but not limited to: veteran status, uniform service member status, race, color, religion, sex, sexual orientation, age, and physical or mental disability. CAPCO will make reasonable accommodations for qualified candidates in adherence of the Americans with Disabilities Act and New York Huma