Job Application - Cortland County Community Action Program

Job Posting CLOSED

Finance Director - January 2024

Position: Finance Director
Program: Administration
Reports to: Executive Director
Status: Full-time, Exempt
Schedule: Monday through Friday 8am-4pm; 37.5 hours per week

*Adaptive Work Schedule eligible for agreed upon hours around the Agency’s standard operating hours of 8a-4p.
Starting Salary Range: $70,000 - $80,000 annually


Highlighted Position Offerings (policy provisions apply)

·         Up to 7-weeks paid time off in 1st year.

·         13 paid holidays plus half-day on Election Day.

·         Health, dental, vision & life insurance for employees and family.

·         401(K) retirement savings with up to 3% match.

·         Supplemental insurance offerings & robust Employee Assistance Program (EAP).

·         Not-for-Profit Student Loan Forgiveness eligible.

·         Professional development opportunities locally and nationally.


Position Function: Directs fiscal operations, administration, and management for all functions of the Agency, including of all grants, contract awards and all other sources of revenue for the Agency by performing fiscal operations personally or through direct oversight of the Agency’s Fiscal Department.

·         Position is a key member of CAPCO’s Executive Management Team, inclusive of program/department Directors.


Qualifications and Requirements: 

·     Bachelor's degree (B. A./B.S.) in relevant field of study required per funding source standards;

·     Three (3) related experience, preferably with non-profit/fund accounting.

·         Understanding of generally accepted accounting principles for non-profit agencies. 

·         Must have a valid and acceptable Driver’s License.

·         Completion of background check required.


Agency Overview:

·         Celebrating 50 years in 2024; established in 1974.

·         Cortland County’s federally designated Community Action Agency with program offerings in Chenango & Tompkins Counties.

·         Average $10-$11 million in annual revenue.

·         Average 300 individuals on payroll.

·         5 Core Departments:

o    Administration

o    Consumer-Directed Services

o    Energy Services

o    Family Development

o    Head Start/Early Head Start

·         Highlighted Fiscal Operations (not all inclusive):

o    Full accounting functions for all programs and funding streams.

o    Accounts Payable (AP) and Accounts Receivable (AR).

o    Vouchering & reimbursement tracking for all funding sources.

o    Medicaid & Managed Long-term Care billing.

o    Payroll management and pre-processing (official processing through designated payroll provider).

o    Department and grant budgeting and forecasting analysis.

o    Preparation and analysis of monthly financial statements.

o    Fiscal and Agency strategic planning, including overall compliance and management of Fiscal Policies & Procedures.


Supervisory Responsibilities/Current Department Structure:

·         Direct supervision of 4-person Fiscal Department (not including Finance Director position):

o    Accountant

o    Accountant/Lead Transactional Accountant

o    AP Clerk/Transactional Accountant

o    Billing Specialist


Funding Makeup:

·         1 federal-direct award

o    Head Start/Early Head Start—U.S. Dept. of Health & Human Services

·         4 federal-to-NYS block grants

o    Community Services Block Grant (CSBG)—NYS Department of State (DOS)

o    Weatherization Assistance Program (WAP)/Bipartisan Infrastructure Law (BIL)NYS Housing & Community Renewal (HCR)

o    Women, Infants, Children (WIC)—NYS Department of Health (DOH)

·         1 NYS-direct award

o    Healthy Families New YorkNYS Office of Children & Family Services (OCFS)

·         2 MEDICAID Fiscal Intermediary Programs

o    Consumer-Directed Personal Assistance Program (CDPAP)

o    Volunteer Transportation Program

·         6 sub-recipient awards (both federal and NYS)

o    Includes operation of Medicare In-Home Services Program under local Area Agency on Aging.

·         Energy Services fee-for-service programs

o    EmPower/NYSERDA

o    HEAP

·         Donated and fund development funds.


Essential Duties and Responsibilities include the following. Other duties may be assigned.

·         Overall planning, organizing, and identifying of resources to sustain, enhance and/or develop programs to fulfill the needs of the population we serve, including funding options.

 

·         Overall management responsibility for Agency financial and accounting functions and operations, including but not limited to fund control, disbursements, cash receipts & management, payroll, payroll records, and accounts payable/receivable. Verifies all payroll tax returns for accuracy. Review and post transactions to general ledger.

 

·         Maintains fiscal compliance with requirements and regulations of each funding source contract. Work with Program Directors for vouchers and reimbursement reporting to all required funding sources.

 

·         Assist program directors in preparing, forecasting, and revising budgets and complying with all aspects of fiscal accountability.

 

·         Develop and maintain fiscal reporting procedures for all program operations and computerized accounting systems.

 

·         Provide technical assistance in the preparation of grants. Prepare bid packages for insurance, banking and auditing services, etc. as needed. Directs preparation of budgets, reviews budget proposals, and prepares necessary supporting documentation and justification.

 

·         Oversee the Medicaid-billing component of the Agency’s Consumer-Directed Services Program, supervising the Billing Specialist and working closely with the CDS Department and the Deputy Director on the remittance of Medicaid billing files and the resolution of denials and re-billings.

 

·         Serve as a member of the Agency’s Federal & State Healthcare Programs Corporate Compliance Committee.

 

·         Review and continuously update Fiscal Policies and Procedures for effectiveness and compliance.

 

·         Advises Executive Director on all fiscal matters and operations of the Agency.

 

·         Assist and work closely with outside auditors, providing all necessary records for auditors upon request.

 

·         Timely prepare and present fiscal reports monthly for Board of Directors, attending monthly Board of Directors and Board Finance & Audit Committee as well as other Board committees as needed and required. Provide technical and fiscal assistance to Board and Committees. Train Board Treasurer as necessary.

 

·         Assist Executive Director by providing statistical and financial information in the form of budget reports, statistical reports, cash analysis of accounts, etc. Provides management with timely reviews of the organization's financial status and progress in its various programs and activities.

 

·         Reconciles petty cash to ensure integrity of procedures. 

 

·         Advises management about insurance coverage for protection against property losses and potential liabilities.

 

The above statements are intended to describe the general nature and level of work performed by the person in this position. The statements are not to be construed as an exhaustive list of all duties that may be performed in this position.

 



CAPCO is an Equal Opportunity Employer and we do not discriminate against employees or applicants for employment on any legally recognized basis including, but not limited to: veteran status, uniform service member status, race, color, religion, sex, sexual orientation, age, and physical or mental disability. CAPCO will make reasonable accommodations for qualified candidates in adherence of the Americans with Disabilities Act and New York Human Rights Act.