Job Posting CLOSED
Finance Director - January 2024
Position: Finance
Director
Program: Administration
Reports to: Executive Director
Status: Full-time, Exempt
Schedule: Monday through Friday 8am-4pm; 37.5 hours per week
*Adaptive Work Schedule eligible for agreed upon
hours around the Agency’s standard operating hours of 8a-4p.
Starting Salary Range: $70,000 - $80,000 annually
Highlighted Position Offerings (policy
provisions apply):
·
Up
to 7-weeks paid time off in 1st year.
·
13
paid holidays plus half-day on Election Day.
·
Health,
dental, vision & life insurance for employees and family.
·
401(K)
retirement savings with up to 3% match.
·
Supplemental
insurance offerings & robust Employee Assistance Program (EAP).
·
Not-for-Profit
Student Loan Forgiveness eligible.
·
Professional
development opportunities locally and nationally.
Position Function: Directs fiscal operations, administration, and
management for all functions of the Agency, including of all grants, contract
awards and all other sources of revenue for the Agency by performing fiscal
operations personally or through direct oversight of the Agency’s Fiscal
Department.
·
Position is a key member of CAPCO’s Executive
Management Team, inclusive of program/department Directors.
Qualifications and Requirements:
· Bachelor's degree (B. A./B.S.)
in relevant field of study required per funding source standards;
· Three (3) related experience,
preferably with non-profit/fund accounting.
·
Understanding of
generally accepted accounting principles for non-profit agencies.
·
Must have a valid and
acceptable Driver’s License.
·
Completion of background
check required.
Agency Overview:
·
Celebrating 50 years in
2024; established in 1974.
·
Cortland County’s federally
designated Community Action Agency with program offerings in Chenango & Tompkins Counties.
·
Average $10-$11 million
in annual revenue.
·
Average 300 individuals
on payroll.
·
5 Core
Departments:
o
Administration
o
Consumer-Directed Services
o
Energy Services
o
Family Development
o
Head Start/Early Head
Start
·
Highlighted
Fiscal Operations (not all inclusive):
o
Full accounting functions
for all programs and funding streams.
o
Accounts Payable (AP)
and Accounts Receivable (AR).
o
Vouchering &
reimbursement tracking for all funding sources.
o
Medicaid & Managed
Long-term Care billing.
o
Payroll management and pre-processing
(official processing through designated payroll provider).
o
Department and grant budgeting
and forecasting analysis.
o
Preparation and analysis
of monthly financial statements.
o
Fiscal and Agency strategic
planning, including overall compliance and management of Fiscal Policies &
Procedures.
Supervisory Responsibilities/Current Department Structure:
·
Direct supervision of 4-person
Fiscal Department (not including Finance Director position):
o
Accountant
o
Accountant/Lead
Transactional Accountant
o
AP Clerk/Transactional
Accountant
o
Billing Specialist
Funding Makeup:
·
1 federal-direct award
o
Head Start/Early
Head Start—U.S. Dept. of Health
& Human Services
·
4 federal-to-NYS block
grants
o
Community
Services Block Grant (CSBG)—NYS Department of State (DOS)
o
Weatherization
Assistance Program (WAP)/Bipartisan Infrastructure Law (BIL)—NYS Housing
& Community Renewal (HCR)
o
Women,
Infants, Children (WIC)—NYS Department
of Health (DOH)
·
1 NYS-direct award
o
Healthy
Families New York—NYS Office of Children & Family Services
(OCFS)
·
2 MEDICAID Fiscal Intermediary
Programs
o
Consumer-Directed Personal
Assistance Program (CDPAP)
o
Volunteer Transportation
Program
·
6 sub-recipient awards
(both federal and NYS)
o
Includes operation of
Medicare In-Home Services Program under local Area Agency on Aging.
·
Energy Services fee-for-service
programs
o
EmPower/NYSERDA
o
HEAP
·
Donated and fund
development funds.
Essential Duties and Responsibilities include the following. Other
duties may be assigned.
·
Overall
planning, organizing, and identifying of resources to sustain, enhance and/or
develop programs to fulfill the needs of the population we serve, including
funding options.
·
Overall
management responsibility for Agency financial and accounting functions and
operations, including but not limited to fund control, disbursements, cash
receipts & management, payroll, payroll records, and accounts
payable/receivable. Verifies all payroll tax returns for accuracy. Review and post
transactions to general ledger.
·
Maintains
fiscal compliance with requirements and regulations of each funding source
contract. Work with Program Directors for vouchers and reimbursement reporting
to all required funding sources.
·
Assist
program directors in preparing, forecasting, and revising budgets and complying
with all aspects of fiscal accountability.
·
Develop
and maintain fiscal reporting procedures for all program operations and
computerized accounting systems.
·
Provide
technical assistance in the preparation of grants. Prepare bid packages for
insurance, banking and auditing services, etc. as needed. Directs preparation
of budgets, reviews budget proposals, and prepares necessary supporting
documentation and justification.
·
Oversee
the Medicaid-billing component of the Agency’s Consumer-Directed Services
Program, supervising the Billing Specialist and working closely with the CDS
Department and the Deputy Director on the remittance of Medicaid billing files
and the resolution of denials and re-billings.
·
Serve
as a member of the Agency’s Federal & State Healthcare Programs Corporate
Compliance Committee.
·
Review
and continuously update Fiscal Policies and Procedures for effectiveness and
compliance.
·
Advises
Executive Director on all fiscal matters and operations of the Agency.
·
Assist
and work closely with outside auditors, providing all necessary records for
auditors upon request.
·
Timely
prepare and present fiscal reports monthly for Board of Directors, attending
monthly Board of Directors and Board Finance & Audit Committee as well as
other Board committees as needed and required. Provide technical and fiscal
assistance to Board and Committees. Train Board Treasurer as necessary.
·
Assist
Executive Director by providing statistical and financial information in the
form of budget reports, statistical reports, cash analysis of accounts, etc.
Provides management with timely reviews of the organization's financial status
and progress in its various programs and activities.
·
Reconciles
petty cash to ensure integrity of procedures.
·
Advises
management about insurance coverage for protection against property losses and
potential liabilities.
The above statements are intended to describe the general
nature and level of work performed by the person in this position. The
statements are not to be construed as an exhaustive list of all duties that may
be performed in this position.
CAPCO is an Equal Opportunity Employer and we do not discriminate against
employees or applicants for employment on any legally recognized basis
including, but not limited to: veteran status, uniform service member status,
race, color, religion, sex, sexual orientation, age, and physical or mental
disability. CAPCO will make reasonable accommodations for qualified candidates
in adherence of the Americans with Disabilities Act and New York Human Rights
Act.