Job Application - Cortland County Community Action Program

Job Posting OPEN

Human Resource Coordinator

Position: Human Resource Coordinator

Program: Administration

Reports to: Deputy Director

Status: Full-time, Salaried/Exempt, for 37.5 hours per week with benefits


Job Function: Administers all policies and programs relating to all functions and phases of Human Resource Management processes and activities of the Agency.


Essential Duties and Responsibilities include the following. Other duties may be assigned.


  • Initiate and oversee staff recruitment efforts


  • Initiate, perform, and track the onboarding process of newly hired employees for each CAPCO Program.


  • Collaborate and communicate with Program leadership regarding the status of new hires in the onboarding process


  • Provide guidance to and collaborate with management in interviewing, hiring, terminations, promotions, performance review/management, safety, and grievances as necessary.


  • Work with Program Directors to review and develop Agency job descriptions and update as needed. Implement Agency wage and salary program to include periodic surveys to ensure internal equity.


  • Administers performance management program.


  • Verify all job references and background checks as necessary.


  • Create, organize, and maintain employee personnel files.


  • Conducts new employee orientation.


  • Act as an administrator for the Agency’s payroll/HR software and timekeeping system.


  • Act as Plan Administrator for employee benefit programs, ensuring employee understanding of benefits programs by regularly generating communication and counseling employees as situations arise.


  • Implement approved new benefit plans and changes by preparing announcement material and other media for communicating new plans to employees.


  • Audit employee files for compliance and proper documentation as needed.


  • Process and maintain terminated, inactive, and resigned employee files in accordance with Agency practices and legal requirements.


  • Input withholdings for payroll deductions into designated HR/Payroll software. Collaborate with payroll software provider as necessary.


  • Complete responses to external requests for employment and income verifications in compliance with all Agency policies and procedures and legal requirements.


  • Serves as a Plan Administrator of the Agency’s 401(K) Retirement Plan, including but not limited to routine IRS filings and annual audit preparation.


  • Collaborate with the Agency Management Team to develop and implement employee training programs.


  • Collaborate with Program Directors and Agency leadership in dealing with all matters of employee relations.


  • Act as a resource to all employees regarding matters of Personnel and Human Resource Management.


  • Maintains knowledge of legal requirements and government reporting regulations affecting human resource functions and works with the Deputy Director to ensure policies, procedures, and reporting are in compliance.


  • Review Agency's existing HR processes to determine effectiveness and compliance with all requirements.


  • Participate as an active member on the Agency’s Wellness and S.A.F.E. Committees.


  • Monitor and report on matters of Personnel, including routine reports to the Deputy Director/Management team.


  • Attends trainings and conferences as necessary, sharing and implementing new knowledge as applicable.


Education and/or Experience                                             

Bachelor’s degree (BS/BA) preferred in Human Resource Management, Business Administration, or related field with a minimum of two (2) years related experience and/or training; or Associates degree (A.A.) in related field with five to ten (5-10) years related experience; or equivalent combination of education and experience. PHR/SPHR and/or SHRM-CP/SCP preferred.


Physical Demands & Work Environment: While performing the duties of this Job, the employee is regularly required to sit. The employee is frequently required to use hands to finger, handle, or feel and talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.


The noise level in the work environment is usually moderate.


CAPCO is an Equal Opportunity Employer and we do not discriminate against employees or applicants for employment on any legally recognized basis including, but not limited to: veteran status, uniform service member status, race, color, religion, sex, sexual orientation, age, and physical or mental disability. CAPCO will make reasonable accommodations for qualified candidates in adherence of the Americans with Disabilities Act and New York Human Rights Act.



Application Deadline: Interested candidates should apply using the application link or forward a resume and letter of interest to Human Resources no later than Friday, December 3, 2021 via email at or at the Main Office, 32 N. Main St., Cortland, NY  13045.