Job Posting OPEN
Property Manager- Canandaigua/Shortsville
HOUSING DEVELOPMENT CORPORATION
Full time $18-20/hr
PRIMARY FUNCTION Day-to-day management of a
property or properties as assigned.
the activities of an on-site rental property management office, including but
not limited to:
Supervise administrative and maintenance staff and monitor workflow;
approve timesheets and complete annual performance reviews of staff.
Interview prospective tenants to complete housing
applications and collect eligibility information and documentation.
Effectively communicate to applicants and tenants the
property and/or program guidelines, eligibility requirements and lease
restrictions, and the rules and regulations applicable to the property and/or
Conduct recertification of housing eligibility for current
Verify accuracy of information provided by tenants or
prospective tenants in accordance with regulatory requirements.
Recommend eligibility and suitability of tenants and prospective
tenants for residency.
Compute income and expenses to determine applicants’ and
tenants’ rental charges according to one or more applicable funding agency regulations.
Inspect rental units to assess housekeeping habits of tenants
and identify repair and maintenance needs, status of safety equipment and need
for any corrections and tenant notification.
Manage tenant complaints such as poor housekeeping habits,
insect infestations, landlord/neighbor relations, noise, etc.; prepare and
deliver oral and written lease enforcement notices when necessary.
Observe and address needs of tenants as they age in place.
Refer tenants to appropriate social service agencies, when
Recommend eviction of tenants when necessary and prepare
initial eviction documents.
Prepare work orders for required repairs and maintenance.
Collect rents and other tenant charges, make deposits and
prepare appropriate documentation.
Write letters, memos, reports, and complete a variety of
forms and ledgers on computer.
Keep Regional Property Manager/Director of Asset Management
informed of activities and property status.
Ensure rents are collected according to the lease agreement.
Prepare late and 3-day notices in accordance with company
policy. Execute eviction process for tenant’s delinquent with their rent.
Process accounts payable in accordance with company
Assist with the annual property budget preparation and
monitor financial performance on a monthly basis.
Keep apprised of all rules, regulations, statutes, laws,
required to maintain a low- income housing property.
Compile reports on a monthly, quarterly, semi-annual and/or
annual basis, as required by PHDC and funders.
Participate in appropriate neighborhood associations.
Ensure compliance with all policies, procedures, and
regulations, including fair housing regulations.
Ensure safety of building, employee(s) and tenants.
Provide positive marketing efforts for PHDC and property,
including preparation and distribution of monthly tenant newsletters.
Ensure accuracy of all marketing materials.
Responsible to ensure all information in systems is
accurate and complete.
Mentor/train new staff.
Perform other related duties as determined by the Regional
100% compliance with fair housing regulations and
Achieve targeted cash flow for property(ies).
Maintain an overall annual occupancy rate of 97% or more.
Ensure units do not remain vacant for more than 30 days.
Collect 95% of all scheduled rents by the 5th
day of each month and a minimum of 98% by the end of the month in which they
Ensure that 100% of tenants with unpaid rent either have a
written payment plan or eviction process started by the 15th of each
100% of tenant recertifications are completed at least 30
days prior to the effective date.
Friendly, helpful, courteous interactions with tenants,
vendors, and co-workers.
Ensure overall tenant satisfaction.
High School Graduate
3 years of prior experience with affordable housing
Good interpersonal skills
Good written and oral communication skills
Methodical, dependable, organized, honest and courteous
Good reading comprehension and writing skills
Certified credit compliance
professional or willingness to attend training to obtain certification.
Clean police record
Drug free, substance free,
If a vehicle is used for work related purposes, possession
of a valid NYS driver’s license and driving record acceptable to agency, along
with reliable and insured transportation is required.