Job Posting OPEN
Property Manager-Coretta Scott
We are hiring!
Providence Housing’s
mission is to strengthen families and communities by creating and providing
access to quality affordable housing enriched by the availability of supportive
services.
Providence Housing
develops, finances, and manages affordable housing for seniors, individuals
with special needs, and families. Providence Housing is a not-for-profit
corporation affiliated with the Roman Catholic Diocese of Rochester, New York.
Job Title- Property Manager
Salary- $22-26/hr. depending
on experience.
Hours: M-F 8 am to 4:30 pm
Location: Coretta Scott
Crossing
Primary Functions:
Day-to-day
management of a property or properties as assigned.
SPECIFIC DUTIES:
Coordinate the activities of an on-site rental property
management office, including but not limited to:
·
Supervise administrative and maintenance staff and monitor workflow;
approve timesheets and complete annual performance reviews of staff.
·
Interview prospective tenants to complete housing applications and
collect eligibility information and documentation.
·
Effectively communicate to applicants and tenants the property and/or
program guidelines, eligibility requirements and lease restrictions, and the
rules and regulations applicable to the property and/or program.
·
Conduct recertification of housing eligibility for current tenants.
·
Verify accuracy of information provided by tenants or prospective tenants
in accordance with regulatory requirements.
·
Recommend eligibility and suitability of tenants and prospective tenants
for residency.
·
Compute income and expenses to determine applicants’ and tenants’ rental
charges according to one or more applicable funding agency regulations.
·
Inspect rental units to assess housekeeping habits of tenants and
identify repair and maintenance needs, status of safety equipment and need for
any corrections and tenant notification.
·
Manage tenant complaints such as poor housekeeping habits, insect
infestations, landlord/neighbor relations, noise, etc.; prepare and deliver
oral and written lease enforcement notices when necessary.
·
Observe and address the needs of tenants as they age in place.
·
Refer tenants to appropriate social service agencies, when necessary.
·
Recommend eviction of tenants when necessary and prepare initial eviction
documents.
·
Prepare work orders for required repairs and maintenance.
·
Collect rents and other tenant charges, make deposits, and prepare
appropriate documentation.
·
Write letters, memos, reports, and complete a variety of forms and
ledgers on computer.
·
Keep Regional Property Manager/Director of Asset Management informed of
activities and property status.
·
Ensure rents are collected according to the lease agreement.
·
Prepare late and 3-day notices in accordance with company policy. Execute
eviction process for tenant’s delinquent with their rent.
·
Process accounts payable in accordance with company procedures.
·
Assist with the annual property budget preparation and monitor financial
performance monthly.
·
Keep apprised of all rules, regulations, statutes, laws required to
maintain a low- income housing property.
·
Compile reports on a monthly, quarterly, semi-annual and/or annual basis,
as required by PHDC and funders.
·
Participate in appropriate neighborhood associations.
·
Ensure compliance with all policies, procedures, and regulations,
including fair housing regulations.
·
Ensure safety of building, employee(s) and tenants.
·
Provide positive marketing efforts for PHDC and property, including
preparation and distribution of monthly tenant newsletters.
·
Ensure accuracy of all marketing materials.
·
Responsible for ensuring all information in systems is accurate and
complete.
·
Mentor/train new staff.
·
Perform other related duties as determined by the Regional Property
Manager.
KEY PERFORMANCE
MEASURES
·
100% compliance with fair housing regulations and regulatory
requirements.
·
Achieve targeted cash flow for property(ies).
·
Maintain an overall annual occupancy rate of 97% or more.
·
Ensure units do not remain vacant for more than 30 days.
·
Collect 95% of all scheduled rents by the 5th day of each
month and a minimum of 98% by the end of the month for which they are due.
·
Ensure that 100% of tenants with unpaid rent either have a written
payment plan or eviction process started by the 15th of each month.
·
100% of tenant recertifications are completed at least 30 days prior to
the effective date.
·
Friendly, helpful, courteous interactions with tenants, vendors, and
co-workers.
·
Ensure overall tenant satisfaction.
QUALIFICATIONS
·
High school graduate. Trade specific training desirable
·
3 years of prior experience with affordable housing programs desired.
SPECIAL REQUIREMENTS
·
Good interpersonal skills
·
Good written and oral communication skills
·
Methodical, dependable, organized, honest and courteous.
·
Flexible schedule
·
Good reading comprehension and writing skills.
·
Computer ability
·
Certified credit compliance professional or
willingness to attend training to obtain certification.
·
Clean police record
·
Drug free, substance free, lifestyle.
·
If a vehicle is used for work related purposes, possession of a valid NYS
driver’s license and driving record acceptable to the agency, along with
reliable and insured transportation is required.
What you will get:
Providence Housing
offers a well-rounded and comprehensive benefits program:
- Salary:
Starting at $24/ hour with additional compensation for relevant years of
experience.
- Full-time,
non-exempt position, working 35 hours per week. We believe in work-life
balance!
- Paid Time Off:
Accrue up to 10 days in the first year, 15 days after 1st Anniversary.
- Holidays: 12
paid holidays
- NY State Paid
Sick Leave
- Agency Sick
Leave
- Medical
Insurance
- Dental
Insurance
- Vision
Insurance
- Group and Term
Life Insurance
- Short-Term
Disability
- Long-Term
Disability
- Supplemental
Insurances
- Hospital
- Accident
- Auto
- Pet
- Specified
Disease
- Flexible
Spending Account
- Legal Plan
- Identity Plan
- Employee
Assistance Program
- 403b Retirement
Plan, with agency contribution for those that qualify (subject to agency
performance)
- My Better
Benefits – provides discounts and savings on thousands of products and
services.
Our hiring process
and timeline:
- Applications
will be reviewed regularly until the position is filled.
- Phone
screenings will be conducted with qualified candidates.
- In-person
one-hour interviews will be conducted with candidates who advance after
the phone screening.
- In-person
interviews are typically with 2-4 Interviewers.
- Selected
candidate(s) to start ASAP.
***Catholic
Charities is committed to leveraging the talent of a diverse workforce to
create great opportunities for our agencies and our people. EOE/AA
Disability/Vet