Job Application - Cortland County Community Action Program

Job Posting CLOSED

Transactional Accountant


June 11, 2020


Job Posting: CAPCO Administration


Position: Transactional Accountant

Program: Administration

Reports to: Fiscal Director

Status: Full-time, Non-Exempt, for 37.5 hours per week with benefits

Pay Range: $16.00-$17.00/hr

 Job Function: Analyzes, classifies, records, and verifies numerical data for use in maintaining fiscal records by performing the following duties in a timely fashion as applicable to each essential duty and responsibility.


Essential Duties and Responsibilities include the following. Other duties may be assigned.


Accounts Payable:


  • Verify and enter all vendor invoices to be paid, using the Agency's Purchase Order and Accounts Payable system.


  • Review and verify invoices and check requests.


  • Process out of town travel requests and notify Fiscal and Program Directors when final travel voucher is not received.


  • Prepare and perform check runs.


  • Record electronic payments.


  • Monitor accounts to ensure payments are up to date


  • Research and resolve invoice discrepancies and issues.


  • Correspond with vendors and respond to inquiries.


  • Reconcile accounts payable transactions.


  • Provide supporting documentation for audits.


  • Maintain vendor files, timely filing of vendor transactions


  • Verify that all Purchase Orders are complete and coded correctly.


  • Monitor and communicate to Fiscal and Program Directors purchase orders not received in 60 days.


  • Responsible for maintaining the Accounts Payable Subsidiary Ledger. Prepares quarterly and monthly reports pertaining to Accounts Payable.


Accounts Receivable:


  • Enter and verify all invoices due to the Agency in the Accounts Receivable system using supporting documentation.


  • Generate and send out invoices as required.


  • Research and resolve payment discrepancies.


  • Prepares and makes bank deposits, at a minimum once weekly


  • Investigate and resolve customer queries


  • Generate age analysis reports


  • Provide supporting documentation for audits.


  • Responsible for maintaining the Accounts Receivable Subsidiary Ledger. Prepares quarterly and monthly reports pertaining to Accounts Receivable. 



·         Processes payroll using a payroll service company.


·         Responds to employee inquiries regarding payroll.


·         Provide supporting documentation for audits.


Medicaid Billing:


·         Input Medicaid worksheets into certified Medicaid website and Managed Care sites.


·         Provide supporting documentation for audits.



·         Assists employees, vendors, clients, or customers by answering questions related to accounts, procedures, and services.


·         Assists with budgeting and monthly forecasts as necessary.



Education and/or Experience                                                   

Associates degree preferred, or one year certificate from college or technical school; plus one to two years related experience and/or training; or equivalent combination of education and experience.


Physical Demands & Work Environment: While performing the duties of this Job, the employee is regularly required to sit. The employee is frequently required to use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand and reach with hands and arms. The employee must frequently lift and/or move up to 10 pounds.  Specific vision abilities required by this job include close vision. The noise level in the work environment is usually moderate. Observes safety and security procedures; uses equipment and materials properly.



CAPCO is an Equal Opportunity Employer and we do not discriminate against employees or applicants for employment on any legally recognized basis including, but not limited to: veteran status, uniform service member status, race, color, religion, sex, sexual orientation, age, and physical or mental disability. CAPCO will make reasonable accommodations for qualified candidates in adherence of the Americans with Disabilities Act and New York Human Rights Act.


Application Deadline: Interested candidates should use the application link or forward a resume and letter of interest to the HR Director, Greg Richards, no later than Wednesday, June 24, 2020 via email at or at the Main Office, 32 N. Main St., Cortland, NY  13045.