Job Application - Girl Scouts Of NYPENN Pathways Inc

Job Posting OPEN

Facilities Manager

 Job Summary:

To ensure the safety and well-being of users of council owned properties and leased sites through the effective and efficient development, maintenance, operation, and supervision of property, facilities, and assets/equipment that meet program needs at all Camps and the Service Centers.

Responsible for the overall management and maintenance of all council property to ensure clean, safe, healthy, effective, and efficient properties. Accountable for integrated property management and repair schedules. Create procedures that ensure all facilities and assets meet and support program requirements. Will work in partnership with program staff to meet program needs.


Essential Job Duties and Responsibilities:

·   Develops the scope and contract specifications for major projects, solicits bids and recommends outside contractors for maintenance and services.

·       Maintains contact with contractors, service agencies, and other organizations for duration of projects including approval, scheduling, verification of completion to specification, and payment.

·   Works interdepartmentally to determine asset and property needs within the approved Capital Expenditures Budget.

·       Administers property maintenance, and asset management to support Council operations.

·       Files for and ensures compliance with Federal, State, County, Town, Council, Insurance, including but not limited to permitting.

·       Maintains catalog of Council assets from purchase to disposal (cradle to grave), including all capital and noncapital items.

·   Maintains all appropriate documentation for assets, and service contracts such as insurance, inspections, registrations, and warranties.

·   Audit and assess the asset and resource needs of camps and programs to ensure appropriate distribution throughout the Council.

·       Maintain accurate inventory on all council equipment and assets to effectively monitor, evaluate, and control equipment inventories. Ensures the availability and serviceability of equipment and assets for troops and council activities.

·   Schedules and oversees inspections, and both routine and emergency maintenance on all Council vans, boats, trucks, and other motor vehicles.

·  Participates with the Council’s Safety Committee to develop, implement and evaluate the comprehensive Risk Management Plan.

·       Monitors, reports, and corrects safety compliance violations and concerns.


·       Provides research information for the development of possible funding sources.

·       Oversees the development of volunteer work project programs at Council properties.

·       Seeks and accepts opportunities for professional growth and development.

·       Acts as a liaison to assigned committees.

·       Accomplishes department and organization mission by completing other related jobs as needed.


Supervisory Responsibilities:

·       This position does not have supervisory responsibilities.


Minimum Qualification Standards:

·       BS degree in Facilities Management or related field; equivalent combination of education and experience may be acceptable.

·       Knowledge and experience with building, property and equipment maintenance, construction and development requirements required.

·       Knowledge of or willingness to learn NYS Health Department and American Camp Association requirements for camps.

·       Ability to foster strong working relationships with colleagues and volunteers.

·       Ability to use all equipment utilized in the operation of the Service Centers and Camps.

·       Must hold membership in the Girl Scout organization and subscribe to the tenets of the Girl Scout Promise and Law.

·       Must be willing and physically able to work outdoors in all types of weather.

·       Frequent travel between Council sites is required. Must have ability to work a flexible schedule, including evenings and weekends.

·       Must possess current valid drivers’ license, proof of vehicle insurance. Must maintain a clean driving record during employment.

·       Must have or be willing to obtain current NYS Boater’s Safety Course, CPR, and First Aid certifications.


Other Knowledge, Skills, and Abilities:

·    Computer proficiency including word processing, data entry, spreadsheets, and generating reports using standard software applications.

·       Excellent verbal and written communication skills.

·  Strong organizational skills including the ability to manage multiple projects and details simultaneously.

·   Some analytical ability to gather and summarize data, find solutions to various administrative problems, and prioritize work.

·       Ability to develop and maintain recordkeeping systems and procedures.

·       Ability to create, compose, and edit written materials.

·       Ability to gather data, compile information, and prepare reports.

·       Strong written and oral communication skills to interact with customers, vendors and co-workers in a professional and helpful manner in person or via phone or written correspondence.

·       Ability to work productively in a fast paced, stressful environment.

·       Ability to work independently and demonstrate initiative in meeting goals.

Equipment, Machines and Software Used:

·   This position requires the regular use of a computer or tablet, printer, photocopier, fax machine, telephone, scanner, paper shredder, calculator or adding machine, postage meter, recorder or transcriber, hand cart and dolly, hand tools, knife and box cutter, vacuum; gas, electric and pneumatic powered tools, pallet jack; motorized vehicles including but not limited to truck and van, snow blower, lawn mower, boats, and tractors; hand held radio.

·    Computer Software: Microsoft Office to include Word, PowerPoint, Outlook, Excel, Access, Adobe Acrobat; all Girl Scouts related software including but not limited to Salesforce, CampDoc, Looker, and gsEvents.

·    Safety Equipment: Safety glasses and shoes, hearing protection, hard hat, gloves, respirator, and mask.  

While performing the duties of this position, the employee is frequently required to sit, stand, walk, talk, hear, perform repetitive hand motion, finger, grasp, handle, feel, push, pull, reach, crouch, kneel, crawl, bend, climb and/or balance, shovel. The employee must occasionally lift and/or move over 100 pounds.

Environmental Conditions:

·  The work environment characteristics described here are representative of those that may be encountered while performing the essential functions of this position.

·     The employee is subject to inside and/or outside environmental conditions to include: Extreme cold defined as temperatures below 32 degrees for periods of more than one hour; extreme heat defined as temperatures above 90 degrees for periods of more than one hour; sufficient noise to cause the employee to shout in order to be heard above the ambient noise level; working in high places where possibility of falling exists; vibrations of the extremities or whole body; atmospheric conditions such as fumes, odors, dusts, mists, gases, or poor ventilation that may require use of a respirator; oils and/or other chemicals or lubricating fluids; moving mechanical parts or moving vehicles; electrical current or high heat; confined spaces such as shafts, manholes, sewage and water pipe lines.



·    All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

·      This job description in no way states or implies that these are the only duties to be performed by the employee(s) occupying this position.  Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. 

·      The company reserves the right to add to or revise an employee's job duties at any time at its sole discretion.

·       This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.