Job Posting OPEN
To ensure the safety and well-being of users of
council owned properties and leased sites through the effective and efficient
development, maintenance, operation, and supervision of property, facilities,
and assets/equipment that meet program needs at all Camps and the Service
Responsible for the overall management and
maintenance of all council property to ensure clean, safe, healthy, effective,
and efficient properties. Accountable for integrated property management and
repair schedules. Create procedures that ensure all facilities and assets meet
and support program requirements. Will work in partnership with program staff
to meet program needs.
Job Duties and Responsibilities:
· Develops the scope and
contract specifications for major projects, solicits bids and recommends
outside contractors for maintenance and services.
· Maintains contact with
contractors, service agencies, and other organizations for duration of projects
including approval, scheduling, verification of completion to specification,
interdepartmentally to determine asset and property needs within the approved
Capital Expenditures Budget.
· Administers property maintenance,
and asset management to support Council operations.
· Files for and ensures compliance
with Federal, State, County, Town, Council, Insurance, including but not
limited to permitting.
· Maintains catalog of
Council assets from purchase to disposal (cradle to grave), including all
capital and noncapital items.
· Maintains all
appropriate documentation for assets, and service contracts such as insurance,
inspections, registrations, and warranties.
· Audit and assess the
asset and resource needs of camps and programs to ensure appropriate
distribution throughout the Council.
· Maintain accurate
inventory on all council equipment and assets to effectively monitor, evaluate,
and control equipment inventories. Ensures the availability and serviceability
of equipment and assets for troops and council activities.
· Schedules and oversees inspections,
and both routine and emergency maintenance on all Council vans, boats, trucks,
and other motor vehicles.
· Participates with the
Council’s Safety Committee to develop, implement and evaluate the comprehensive
Risk Management Plan.
· Monitors, reports, and
corrects safety compliance violations and concerns.
· Provides research
information for the development of possible funding sources.
· Oversees the
development of volunteer work project programs at Council properties.
· Seeks and accepts
opportunities for professional growth and development.
· Acts as a liaison to
· Accomplishes department
and organization mission by completing other related jobs as needed.
· This position does not
have supervisory responsibilities.
degree in Facilities Management or related field; equivalent combination of
education and experience may be acceptable.
and experience with building, property and equipment maintenance, construction
and development requirements required.
of or willingness to learn NYS Health Department and American Camp Association
requirements for camps.
to foster strong working relationships with colleagues and volunteers.
to use all equipment utilized in the operation of the Service Centers and Camps.
hold membership in the Girl Scout organization and subscribe to the tenets of
the Girl Scout Promise and Law.
be willing and physically able to work outdoors in all types of weather.
travel between Council sites is required. Must have ability to work a flexible
schedule, including evenings and weekends.
possess current valid drivers’ license, proof of vehicle insurance. Must
maintain a clean driving record during employment.
have or be willing to obtain current NYS Boater’s Safety Course, CPR, and First
Knowledge, Skills, and Abilities:
· Computer proficiency
including word processing, data entry, spreadsheets, and generating reports
using standard software applications.
· Excellent verbal and
written communication skills.
· Strong organizational
skills including the ability to manage multiple projects and details
· Some analytical ability
to gather and summarize data, find solutions to various administrative
problems, and prioritize work.
· Ability to develop and
maintain recordkeeping systems and procedures.
· Ability to create,
compose, and edit written materials.
· Ability to gather data,
compile information, and prepare reports.
· Strong written and oral
communication skills to interact with customers, vendors and co-workers in a professional
and helpful manner in person or via phone or written correspondence.
· Ability to work
productively in a fast paced, stressful environment.
· Ability to work
independently and demonstrate initiative in meeting goals.
Equipment, Machines and Software Used:
position requires the regular use of a computer or tablet, printer, photocopier,
fax machine, telephone, scanner, paper shredder, calculator or adding machine,
postage meter, recorder or transcriber, hand cart and dolly, hand tools, knife
and box cutter, vacuum; gas, electric and pneumatic powered tools, pallet jack;
motorized vehicles including but not limited to truck and van, snow blower, lawn
mower, boats, and tractors; hand held radio.
· Computer Software: Microsoft Office to
include Word, PowerPoint, Outlook, Excel, Access, Adobe Acrobat; all Girl
Scouts related software including but not limited to Salesforce, CampDoc,
Looker, and gsEvents.
· Safety Equipment:
Safety glasses and shoes, hearing protection, hard hat, gloves, respirator, and
While performing the
duties of this position, the employee is frequently required to sit, stand, walk, talk, hear, perform repetitive hand
motion, finger, grasp, handle, feel, push, pull, reach, crouch, kneel, crawl,
bend, climb and/or balance, shovel. The employee must
occasionally lift and/or move over 100
work environment characteristics described here are representative of those
that may be encountered while performing the essential functions of this
employee is subject to inside and/or outside environmental conditions to
include: Extreme cold defined as temperatures below 32 degrees for periods of
more than one hour; extreme heat defined as temperatures above 90 degrees for
periods of more than one hour; sufficient noise to cause the employee to shout
in order to be heard above the ambient noise level; working in high places
where possibility of falling exists; vibrations of the extremities or whole
body; atmospheric conditions such as fumes, odors, dusts, mists, gases, or poor
ventilation that may require use of a respirator; oils and/or other chemicals
or lubricating fluids; moving mechanical parts or moving vehicles; electrical
current or high heat; confined spaces such as shafts, manholes, sewage and
water pipe lines.
requirements are subject to possible modification to reasonably accommodate
individuals with disabilities.
job description in no way states or implies that these are the only duties to
be performed by the employee(s) occupying this position. Employees will be required to follow any
other job-related instructions and to perform any other job-related duties
requested by their supervisor.
company reserves the right to add to or revise an employee's job duties at any
time at its sole discretion.
document does not create an employment contract, implied or otherwise, other
than an “at will” employment relationship.