Job Posting CLOSED
Human Resource Generalist
Reports to: Deputy
Full-time, Non-Exempt, for 37.5 hours per week with benefits
Job Function: Administers all policies and
programs relating to all functions and phases of Human Resource Management
processes and activities of the Agency
Duties and Responsibilities include the following. Other duties may be assigned.
Initiate and oversee staff recruitment efforts, collaborating with
Program leadership on staffing needs and ensuring compliance with all internal
Agency and legal standards.
Provide guidance to and collaborate with management in interviewing,
hiring, terminations, promotions, performance review, safety, and sexual
harassment as necessary. Advises management in appropriate resolution of
employee relations issues.
Work with Program Directors to review and develop Agency job
descriptions and update as needed. Implement Agency wage and salary program to
include periodic surveys to ensure internal equity.
Administers performance management program to ensure effectiveness,
compliance, and equity within organization.
Initiate, perform, and track the onboarding process of newly hired
employees for each CAPCO Program ensuring all pre-employment checks, trainings,
and documentation are attained/completed in a compliance with Program, Agency,
and regulatory standards and in a timely fashion.
Verify all job references and background checks as necessary.
Collaborate and communicate with Program leadership regarding the
status of new hires in the onboarding process, including communication of
Create, organize, and maintain employee personnel files in compliance
with Agency policies/practices and legal requirements.
Conducts new employee orientation to ensure newly hired staff maintain
organizational knowledge of Agency history and make-up, mission and vision,
goals, policies and procedures, safety protocol, and Agency programs and resources
to foster positive attitude toward Agency goals.
Work closely with the Deputy Director and Fiscal Office in the
compliant oversight of employee timekeeping, acting as an administrator for the
Agency’s payroll/HR software and timekeeping system.
Act as Plan Administrator for employee benefit programs, ensuring employee
understanding of benefits programs by regularly generating communication and
counseling employees as situations arise. Acts as liaison with various
insurance carriers and brokers to resolve employee inquiries and/or benefit
Implement approved new benefit plans and changes by preparing
announcement material and other media for communicating new plans to employees.
Conducts employee meetings and arranges for enrollment of employees in optional
Audit employee files for compliance and proper documentation as
needed, including systematically filing, tracking and communicating expired
information within files.
Process and maintain terminated, inactive, and resigned employee files
in accordance with Agency practices and legal requirements.
Input withholdings for payroll deductions into designated HR/Payroll
software, including but not limited to child support withholdings and other
garnishments. Collaborate with payroll software provider as necessary.
Complete responses to external requests for employment and income
verifications in compliance with all Agency policies and procedures and legal
Serves as a Plan Administrator of the Agency’s 401(K) Retirement Plan,
working closely with the plan provider to administer the Plan in accordance to
Plan provisions and all related legal obligations, including but not limited to
routine IRS filings and annual audit preparation.
Guides management and program leadership teams through the employee
termination process and safeguards proper documentation is maintained and
communicated as necessary.
Collaborate with the Deputy Director, Executive Director, and Program
Directors to develop and implement employee training programs. Act as a Program
support in providing reporting tools to track and maintain required staff
Collaborate with Program Directors and Agency leadership in dealing
with all matters of employee relations, including performance management,
employee counsels, conflict resolution, and the grievance process.
Act as a resource to all employees regarding matters of Personnel and
Human Resource Management, resolving issues, providing resources, and
re-directing as necessary.
Maintains knowledge of legal requirements and government reporting
regulations affecting human resource functions and works with the Deputy
Director to ensure policies, procedures, and reporting are in compliance.
Review Agency's existing HR processes to determine effectiveness and
compliance with all requirements. Ensures compliance with all internal
Personnel Policies and Procedures and external legal requirements and
considerations. Develop corrective action plans and updated procedures, implement
Participate as an active member on the Agency’s Wellness and S.A.F.E. Committees.
Respond to or coordinate responses to internal and external requests
for information and required reports in areas of policies, procedures, and
Monitor and report on matters of Personnel, including routine reports
to the Deputy Director/Management team.
Attends trainings and conferences as necessary, sharing and
implementing new knowledge as applicable.
Associate's degree (A. A.) or equivalent from two-year college or
technical school, BA/BS preferred; plus, two (2) years related
experience and/or training; or equivalent combination of education and experience.
Physical Demands & Work
Environment: While performing the duties of this Job, the employee is regularly
required to sit. The employee is frequently required to use hands to finger,
handle, or feel and talk or hear. The employee is occasionally required to
walk. The employee must occasionally lift and/or move up to 25 pounds. Specific
vision abilities required by this job include close vision.
The noise level in the work
environment is usually moderate.
CAPCO is an Equal Opportunity Employer and
we do not discriminate against employees or applicants for employment on any
legally recognized basis including, but not limited to: veteran status, uniform
service member status, race, color, religion, sex, sexual orientation, age, and
physical or mental disability. CAPCO will make reasonable accommodations for
qualified candidates in adherence of the Americans with Disabilities Act and
New York Human Rights Act.
Interested candidates should apply using the application link or forward a
resume and letter of interest to the Deputy Director no later than Thursday, April 15, 2021 via email at firstname.lastname@example.org or at the Main Office, 32 N. Main St., Cortland,