Job Posting OPEN
Childcare Center Coordinator
Position: Childcare Center
Coordinator
Program: Early Childhood Development
Reports to: Early Childhood Development Director
Status: Full Time, 37.5 hours per week
Schedule: Monday through Friday
Hourly Wage: $29 - $31/hour
Incentive: Eligible for $1000
Sign-On Incentive (to be paid at 90 days and 6 months)
Job Function: To
manage daily operations of the fee-for-service childcare center, including
comprehensive programming, children, environment, and administration in
accordance with agency and program policies, best practices, and NYS Office of
Children and Families (OCFS) daycare regulations and standards. Position is a
member of the Early Childhood Development (ECD) management team and is
collaboratively supported by the broader CAPCO agency and ECD unit, including
but not limited to ECD Director, Assistant Director, Fiscal Department, Human
Resources, Enrollment Office, Family Services, Health Services, as well as
Education/Special Needs coordination.
Essential
Duties and Responsibilities include
the following. Other duties may be assigned.
·
Implement
and oversee all phases of CAPCO’s fee-for-service childcare center operations,
leveraging support, guidance, and working collaboratively with broader Early
Childhood Development program leadership as well as CAPCO administration.
·
Directly
supervise childcare center staff, including but not limited to teaching staff,
aides, support staff, interns, and volunteers.
·
In
collaboration with the enrollment office, ensure childcare slots are
effectively filled with appropriate age group designations per classroom, and
staff-to-child ratios are maintained.
·
Maintain safe, supportive,
stimulating, and child age-appropriate environment with welcoming appearance
that is conducive for early childhood development and in compliance with all
NYS regulations and agency policies & standards.
·
Establish and maintain effective
communications with parents and families via established electronic application
systems, daily conversations, phone calls, interviews, conferences and parent
meetings.
·
Maintain full working knowledge of
applicable regulatory requirements, including but not limited to NYS Office of
Children & Families (OCFS) regulations, standards, and guidance, as well as
agency policies and expectations.
·
Effectively promote a positive
relationship with parents and families, appropriately addressing family needs
and concerns in a timely manner and in accordance with program standards,
policies, best practice expectations and in alignment with NYS day care and
other regulations.
·
Responsible for maintaining inventory
system for the center, including equipment, furniture, and supplies. Ensure
adequate supplies are ordered, maintained, and tracked.
·
With
fiscal and administrative support, responsible for overseeing the fiscal
stability of the center by issuing and tracking weekly enrollment fees,
billings and delinquent payments.
·
Maintain, track, and provide
applicable program reports and fiscal information to appropriate administrative
support personnel for the department as well as external stakeholders and partners,
as applicable.
·
Evaluate and work with department’s
Health Services functional area to ensure all health standards follow
compliance standards, regulations, and internal processes.
·
Work
with the Education Coordinator to ensure communications of education services
staff needs and services for facilitation of all aspects of the Education
Services Functional Area.
·
Work
with the Nutrition staff, including Manager, Cooks, and applicable personnel,
to ensure child nutritional needs are adequately met and to safeguard compliance
with CACFP standards. Work collaboratively to ensure food and food supplies are
effectively maintained for the center.
·
Ensure
full implementation of all aspects of the applicable center curriculum.
Organize and align multiple curriculums into unit lesson plans. Monitor
supplies needed for proper curriculum implementation.
·
Responsible
for overseeing and providing ongoing coaching to teaching staff to support
staff in successfully fulfilling all aspects of their role, including effective
practices in the following:
o
Teacher/Child
interactions
o
Curriculum
Fidelity
o
Evaluate
Learning environments with assessment tool
o
Child
assessment
o
Working
with families
·
Assist
staff use of the assessment tools and monitor use.
·
Ability
to analyze data to inform center operations as well as program instruction and
development.
·
Identify
and utilize state, local, and other resources for collaborative program services.
·
Provide
monthly observation documentation to Education Coordinator and applicable
program leadership for each classroom.
·
Monitors
individual child information, needs, educational support, and
individualization.
·
Participate
in multidisciplinary weekly meetings to discuss children and classroom
concerns, including being an active member of the Pyramid Team.
·
Provide
yearly evaluations to staff and ongoing monitoring of professional development
goals.
·
Provide
classroom coverage and staffing support as needed to ensure continuity of
services as well as appropriate classroom coverage for a safe operating
environment.
·
Support
classroom staff through individual and group meetings.
·
Work
in collaboration with broader leadership team to identify training and
professional development needs for staff at the center.
·
Oversee
and ensure NYS OCFS licensing requirements are adequately completed, serving as
listed director for the center for licensing purposes.
·
Attend required trainings and all requested staff or
community meetings, representing the program and CAPCO in a collaborative and
professional manner.
·
Must follow agency, NYS OCFS, and best practice
procedures for reporting suspected child abuse and neglect, safety concerns,
and applicable parent interactions.
Supervisory
Responsibilities
Directly supervises fee-for-service
childcare center staff. Carries out supervisory responsibilities in accordance
with the agency's policies and applicable laws. Responsibilities include
interviewing, hiring, and training employees; planning, assigning, and
directing work; appraising performance; rewarding, counseling, and disciplining
employees; addressing complaints and resolving problems.
Competencies
To perform the job
successfully, an individual should demonstrate the following competencies:
·
Maintains
confidentiality and follows Head Start Confidentiality Policy. Responds well to
questions; Demonstrates group presentation skills; Participates in meetings.
Written Communication - Able to read and interpret written information. Follows
policies and procedures; Completes administrative tasks correctly and on time.
Exhibits sound and accurate judgment. Organizes or schedules other people and
their tasks.
·
Leader
of teaching team(s) in a group setting. Work with families from diverse
backgrounds. Behavior management strategies and implementation. Ethics - Treats
people with respect; Works with integrity and ethically. Treats others with
respect and consideration regardless of their status or position. Observes
safety and security procedures; Uses equipment and materials properly. Is
consistently at work and on time.
Qualifications
To perform this job
successfully, an individual must be able to perform each essential duty
satisfactorily. The requirements listed below are representative of the
knowledge, skill, and/or ability required. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential
functions.
Education
and/or Experience
Bachelor’s degree
(B.S./B.A.) from accredited four-year college or university in Early Childhood
Education or similar degree track with at least 12-credits of Early Childhood
Education or related course study; plus a minimum of one (1) year of teaching
experience in early childhood and one (1) year of supervising staff in a
childcare setting or related work. Fiscal management, administration, and
leadership experience preferred; or other acceptable combination of education
and experience.
Language
Skills
Ability to read and
interpret documents such as safety rules, operating and maintenance
instructions, and procedure manuals.
Ability to write routine reports and correspondence. Ability to speak effectively before groups of
clients or employees of agency.
Mathematical
Skills
Ability to add, subtract,
multiply, and divide in all units of measure, using whole numbers, common
fractions, and decimals. Ability to
compute rate, ratio, and percent and to draw and interpret bar graphs.
Reasoning
Ability
Ability to apply common
sense understanding to carry out instructions furnished in written, oral, or
diagram form. Ability to deal with
problems involving several concrete variables in standardized situations.
Computer
Skills
To perform this job
successfully, an individual should have knowledge of Microsoft Office
(Word, Excel, etc.) and
Outlook.
Certificates,
Licenses, Registrations
NYS Driver's License.
Clearance through the NYS OCFS background clearance maltreatment registry
process. Must complete Day Care regulation trainings as required.
Other
Qualifications
Initial Day Care Physical
Exam and TB Testing. Must be able to travel to all sites, training, etc. as
necessary and requested.
Physical
Demands The physical
demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities
to perform the essential functions.
While performing the duties
of this job, the employee is frequently required to sit; use hands to finger,
handle, or feel and talk or hear. The employee is occasionally required to
stand; walk; reach with hands and arms and stoop, kneel, crouch, or crawl. The
employee must frequently lift and/or move up to 25 pounds and occasionally lift
and/or move up to 50 pounds. Specific
vision abilities required by this job include close vision.
Work
Environment The work
environment characteristics described here are representative of those an
employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities
to perform the essential functions.
The noise level in the work
environment is usually loud. While performing the duties of this job, the
employee is occasionally exposed to outside weather conditions.
CAPCO is an Equal Opportunity Employer and we do not discriminate against employees or applicants for employment on any legally recognized basis including, but not limited to: veteran status, uniform service member status, race, color, religion, sex, sexual orientation, age, and physical or mental disability. CAPCO will make reasonable accommodations for qualified candidates in adherence of the Americans with Disabilities Act and New York Human Rights Act.
Application
Deadline:
Interested candidates should apply no later than Friday, August 14,
2026 using this application link or forward a
resume and letter of interest via email to hiring@capco.org or at the CAPCO Main
Office, 32 N. Main St., Cortland, NY 13045.