Job Posting OPEN
Senior Executive Assistant
Senior Executive Assistant to the President & Diocesan
Director
Position Specifications – July 2025
Catholic Charities of the Diocese of Rochester is seeking an
experienced and service-oriented individual to serve as the Senior Executive
Assistant for the President & Diocesan Director. This individual will provide high level
administrative support to the President & Diocesan Director and serve as a
liaison to the Board of Directors. This onsite
position will report directly to the President & Diocesan Director.
Responsibilities
The primary
responsibilities for this position include but are not limited to the
following:
- Proactively
support the President & Diocesan Director with administrative duties
and help manage the President’s day-to-day schedule and activities. This includes scheduling and
coordinating meetings, conferences and events, prioritizing meeting
requests and efficiently managing the President’s time.
- Work in
partnership with the President & Diocesan Director to ensure effective
management and support for the Office of the President. This includes managing relationships
with board members and the executive team, community leaders and other
stakeholders.
- Assist in composing,
editing and distributing communications on behalf of the President & Diocesan
Director. This includes producing
agendas, reports and presentations.
- Serve as a liaison
to the CCDOR Board of Directors, board committees and agency councils. This includes responsibility for
administrative aspects such as planning meetings, coordinating board
activities, board reporting, minutes and board correspondence and
documentation.
- Undertake
other duties as assigned by the President & Diocesan Director.
Qualifications
Education
·
Associate’s Degree
is required. Bachelor's Degree is preferred
License/Certification
· Notary Public is preferred.
· Professional certification as an
Administrative Professional is preferred.
Experience
· Candidate must have a minimum of five years
executive administrative experience including supporting a C-level Executive.
· Experience supporting and serving as a
liaison to a board of directors is strongly preferred.
Abilities
and Additional Skills
· Strong project management skills to
schedule, coordinate and prepare for board and committee meetings. This includes the collaborative planning of
meeting agendas and the development of meeting materials.
· Must be able to record and prepare minutes
of board and committee meetings, including the compositions of minutes, tracking
of required approvals and other follow-up as necessary.
· Ability to independently
compose correspondence and edit documents
· Exceptional organizational skills:
must be highly organized with the ability to prioritize, multi-task and meet
deadlines. Must be able to adapt to
changing priorities.
· Must have a high degree of
accuracy and attention to detail in all aspects of the role.
· Must have strong independent decision-making
skills and the ability to consistently exercise discretion and good
judgement. This includes
respecting confidentiality and discreetly managing sensitive
information.
· Must be customer service
oriented and have a very professional presence and demeanor. Must be able to remain calm and professional
when under pressure.
·
Extensive
experience partnering with other professionals and a record of building and maintaining
trust and collaborative relationships.
· Must be able to foster open
communication and be open and receptive to the ideas and suggestions of others.
· Proficient in the use of the
latest technology including web conferencing, online meeting, messaging and
email and Microsoft 365 (Office).
Compensation
and Benefits
A competitive salary and comprehensive benefits package will
be provided.
Salary Range: $57,000 to $77,000, commensurate with
experience